Alltech IT Solutions Blog

Tip of the Week: Organization is Key

Tip of the Week: Organization is Key

One of the earliest memories I can remember is being relentlessly reminded “organization is the key to success”.  While it might have been a comedic expression to say while cleaning up the house, becoming a business owner has undoubtedly caused organization to become more of a strategy rather than an obsession.

Today, we thought we would share some strategies how you yourself can not only keep your business organized, but also keep your staff following in your footsteps. Keeping important documents or items habitually returning to their proper place should be a routine no matter the size of the business, or quantity of staff. Let’s start with paper documentation. 

Systematically Control Your Documents

Paperless billing or eDocs will never fully replace paper, or at least not in this lifetime. This doesn’t mean you need to obsessively label every piece of paper that comes into your line of sight, it just means you should have a place for everything. 

  • Receipts - Tracking business expenses is important, any expenses should be tracked and filed systematically. 
  • Bills - Paperless billing surely has become the most predominantly used method of being billed, however some places still don’t offer the option. Having a place for bills means you won’t fall behind due to a lost document.
  • Business Cards - Nothing says professionalism like knowing where something is. To a potential client, being able to hand them a business card could potentially be the difference between a new sale, or not. 

Organization Encourages Productivity

If you’ve ever hidden something where even you yourself can’t find it, you must know how frustrating it can be to fall victim to disorganization. Being able to locate things without playing search-and-find will not only boost productivity, but morale as well. Sure, having a cluttered, over-occupied desk is bad; that doesn’t mean Jennifer can’t have a few pictures of her family on her desk. 

Personalization is a very important part. Feeling like you don’t have enough space for everything can be worrisome. Take advantage of desk organizers, folders, and other filing devices to make the most of the space you have. Stop letting all of your papers sit in a “to-do” pile, but don’t just hide them away. Putting your best foot forward to tackle tasks as they come, rather than letting them build up is crucial to employee and customer satisfaction alike. 

Tooling is Available - Use it!

There are numerous different ways your business can stay organized - but only if you take the necessary steps towards achieving this. Keep track of eDocs and other important information by implementing new software. Software is available such for:

  • Contact Management - Your clients, prospects, and employees are important. Be able to reach them as needed by utilizing contact management methods. 
  • Accounting and Bookkeeping - Now that you have a place for all of your business expenses, you should leverage smart-software to crunch the numbers. Stop using the old solar-powered calculator you’ve had since grade school to track your business’ cash flow. This isn’t just limited to bills or expenses. Payroll, invoices, and payment acceptance can all be revolutionized by implementing new software. 
  • Communication - Being organized heavily relies on communication. Being able to exchange information rapidly means less time wasted looking for something, or waiting on a status report. Email, instant messaging, and even video conferencing solutions can help your business succeed. 

If your business is struggling to stay organized, our experts can help you. While we won’t go through your filing cabinets with you, we can help your business become paperless by helping procure file-scanning technologies, or communication options. Call us today at 954-628-3770 and speak to one of our experts at Alltech IT Solutions. 

What Technologies Should Businesses Prepare For?
Some of Our Favorite MSP-Themed Memes
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, January 26 2020

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Data Management Business Management Cryptocurrency Managed IT Services Workplace Tips Freedom of Information Analytics Proactive IT Health File Sharing Tech Terms Eliminating Downtime Movies Marketing Gadgets Cybercrime Hacker Tech Support Gmail PowerPoint Inventory Blockchain Hybrid Cloud HIPAA Ransomware Co-Managed IT Lead Generation Miscellaneous Specifications Telephony Benchmarks Credit Cards IT budget Apps Physical Security Firewall Mobile Office Unified Threat Management eCommerce Dongle Hiring/Firing Conferencing Access Staff Data Security Customer Relationship Management Taskbar Autocorrect Communication Voice over IP Telecommute Cortana WhatsApp Automation Business Continuity Profiles Efficiency Sales Updates Payment BDR BYOD Personal Information Dark Data Trends Document Management Hosted Solution Business Internet of Things Remote Support Passwords Microsoft Office 365 DDoS Small Business Multi-Factor Authentication Office Tips Google Thank You Electronic Health Records RAM Database Hardware Safety IaaS Connectivity Cabling Edge Social Network Technology Television Distribution Vulnerabilities Humor Spyware Webcam Help Desk Automobile Microsoft Teams Android Word Processors Bandwidth Information Computer Remote Control Outsourced IT Smartphones Saving Money Facebook Antivirus User Tip Threats Entertainment Managed Service Knowledge Wearables Big Data National Security Vendor Management Windows 10 Congratulations Sports Multi-Factor Security Apple Managed IT Millennials Online Shopping Server Management Content Filtering News Scalability WiFi Certification Analysis Google Drive Touchscreen Managed Service Provider Value Operating System Update Virus Authentication Windows 7 Save Money Display Hard Drive Files Solid State Drive Leadership Websites Memes Voice over Internet Protocol Employee-Employer Relationship Profitability Amazon Chrome Education Tip of the Week User Security Remote Computing Cost Management Managed Services Provider Remote Monitoring HP Shortcut Scheduling Outlook Samsung Office 365 Google Maps Vendor Travel Video Networking GDPR Copy File Management Live Streaming Hosted Solutions Printing Windows 10 Privacy Chrome OS Hosted Desktop Users Tablet Net Neutrality Yahoo Mobile Device Management Telephone Systems e-waste Best Practices Shadow IT Compliance Maintenance A.I. Project Management Gaming Console Mobile Device Data loss App Excel Bring Your Own Device Managed IT Service Training E-Commerce Password Information Technology Business Computing Synergy Telephone System Dark Web Printer Server Worker Virtual Private Network Computer Care Healthcare Troubleshooting Cybersecurity Budget Retail Technology Tips Artificial Intelligence Alert Mobile Security Router Botnet Hacking Office Scam Windows Server 2008 R2 Biometrics Applications Company Culture Customer Service Wi-Fi Emoji WannaCry instant Messaging Cloud Security Paste Medical IT Holidays Cloud Computing Emergency IT Support Social Media Data Recovery CrashOverride Browser Streaming Media Managing Stress Alerts Politics Data Backup Video Games Upgrade Two-factor Authentication IT Support How To Malware User Tips Productivity Insurance Workers Money Search Employees Wireless Charging Security Cameras IT Regulation Cables Encryption Data Protection Windows XP SSD Virtualization Comparison Wireless Risk Management Windows Spam Digital Backup Twitter Batteries Employer-Employee Relationship Collaboration Holiday Employer Employee Relationship Human Resources Vulnerability Hackers Staffing Work/Life Balance Ink disposal Computers Smart Technology Authorization Reporting Law Enforcement Bitcoin Hard Disk Drive Downloads Phishing Going Green iPhone Disaster Recovery IT Services Scams Website Remote Monitoring and Management Wireless Internet Backup and Disaster Recovery VoIP Innovation Communications Plug-In Email Management Government Mobile Devices Managed IT Services Storage eWaste SaaS Current Events Recovery Spotify VoIp Network Machine Learning IT Management Settings Phone System Email Mobility Error Spam Blocking Network Security Battery Laptop Tech Term Financial Printers Environment G Suite Hard Drives Unified Communications Cleaning Recycling Virtual Assistant Paper Access Control Data Breach Telecommuting Instagram Software Licensing Business Intelligence VPN Fleet Management Microsoft Office Paperless Office Threat Processor Quick Tips Tip of the week Network Attached Storage HaaS Productivity Data Business Technology Server Payment Cards Internet Explorer Microsoft Gadget OneNote The Internet of Things Internet Patch Management Time Management Smartphone Printer Avoiding Downtime Tactics