Alltech IT Solutions Blog

Tip of the Week: Five Expert Strategies for Better Productivity

Tip of the Week: Five Expert Strategies for Better Productivity

Productivity: for many, it is the ultimate goal in the workplace – to not only do a task well in a set time, but to do multiple tasks equally well in the same timeframe. As this is such a popular goal, many experts and consultants have devised strategies meant to boost an employee’s productivity. For this week’s tip, we’ll review a few of these strategies so you can give them a try.

First Things First

Educator and businessman Steven Covey devised a strategy to help one live a fulfilling life that easily translates to the workplace. Your available time is represented by a bucket, your crucial, mission-critical goals and responsibilities by large stones, your less-impactful responsibilities by smaller stones, and unimportant, menial tasks are symbolized by sand.

If you were to use these objects to fill the bucket, the way you order your priorities will impact how much can be accomplished. If you put the sand in first, followed by the smaller stones, you leave little room for the large rocks. However, if you start with the bigger rocks, you can make the biggest impact. Transferring over the metaphor, by focusing on your biggest responsibilities first, you can fit the most into your workday. Anything left over isn’t that important, anyways.

Five Second Rule

Also known as the Blastoff Method, motivational speaker and entrepreneur Mel Robbins came up with this method to help keep those tasks that, frankly, we just don’t want to do from holding us up. According to Robbins, hesitation puts the brain into protection mode and resultantly ‘decides’ to avoid the task. However, by taking control and overcoming that hesitation, you improve your overall well-being (or in our case, your productivity).

To counter this, Robbins recommends that you bridge the gap between your thoughts and your capabilities quickly and decisively. One way to do so is by literally counting down your actions—5,4,3,2,1—and then acting before you get the chance to think your way out of it.

In fancier terms, you’re interrupting a set habit loop and shifting your behavioral process. So, next time you’re avoiding a task, count down and dive in.

Two-Minute Rule

How long will each of your tasks take to complete? In the office, the length of time can vary wildly, but there are some trends that will become apparent after a few repetitions. For instance, you’ll know that Tasks A through E will take a longer time, while Tasks F through N might take mere moments each. So, why not take advantage of these differences to accomplish more throughout your day?

David Allen, a productivity consultant, came up with an approach to productivity that does just that. At first glance, it seems deceptively simple: if a task will take fewer than two minutes to complete, just do it. That is an oversimplification of the actual approach. While the idea of doing the quick stuff first is present, you should use these tasks as a means of growing your motivation to tackle the big tasks.

This is possible because all your responsibilities, big or small, will start with a small, two-minute action… and once you get invested in a responsibility, it is much easier to continue carrying it out.

Two-Hour Solution

The concept of a Two-Hour Solution, attributed to Train Your Brain for Success author Roger Seip, tackles productivity more proactively. The theory is that, by taking two hours each week to evaluate how things have worked out for you during the previous week, reconnecting with your goals and giving yourself a schedule to follow throughout the coming week, you can optimize the time you spend on your tasks.

This may all sound typical to some people, because we haven’t gone over the key difference that sets the Two-Hour Solution apart--you’re really dividing the time that you’re spending each week by how it contributes to your goals. “Green time” is time that generates financial capital, and “red time” is the time spent preparing for the productivity of your green time. “Flex time” is the leeway that you give yourself to account for unplanned circumstances, and “re-creation time” is the time you take to “recreate” yourself through recreational activities.

Don’t Give Yourself Enough Time

Another tenet is provided by Roger Seip and supported by every person who claims that they work better with a deadline. Basically, as you are scheduling your tasks, give yourself a little less time than you expect to need to complete each responsibility. The deadline helps to keep you focused, assuming you ignore the safety net of your flex time.

Have you tried any of these methods before? How well did they work? Let us know in the comments, and for the IT solutions to help you make the most of your time spent, give Alltech IT Solutions a call at 954-628-3770.

Why Should Collaboration be a Part of Your Workpla...
Why Is Data Backup Such A Big Deal?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, April 05 2020

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Hacker Proactive IT Windows 7 Edge Authorization Managed IT Service Chrome Apps Threat Search A.I. Android Multi-Factor Authentication Remote Support Streaming Media Compliance Batteries Solid State Drive Video Games Miscellaneous Managed Service Threats Maintenance Financial Facebook WhatsApp Customer Service Business Intelligence Access Spam Windows 10 Big Data Help Desk Travel Websites Shortcut Bandwidth Small Business Data Security Office 365 Processor Fleet Management Data Laptop Efficiency Tactics Telecommute Information VoIP Licensing Twitter Cryptocurrency Computer Care Hybrid Cloud Going Green Quick Tips Multi-Factor Security User Tips Telephone System Value instant Messaging Phone System Cables Instagram Scalability Profiles Virtual Private Network User Tip IT How To Update Environment Biometrics Co-Managed IT Google Windows Server 2008 R2 Saving Money Managing Stress Mobile Device Email Management Analytics Troubleshooting The Internet of Things Virtual Assistant Voice over Internet Protocol Health Mobility Technology Tips Server Company Culture Analysis Backup and Disaster Recovery Insurance Document Management Hard Drives Electronic Health Records Touchscreen Files Human Resources IT Management Tech Support IT Support Live Streaming E-Commerce Copy Networking Authentication Politics IT budget Vendor Emergency Spotify Amazon Gaming Console Vendor Management Money Cost Management Avoiding Downtime SSD Printer Server Unified Threat Management Shadow IT Scams Virtual Reality G Suite Vulnerability Email GDPR Communications Software Medical IT Managed IT Services Customer Relationship Management Server Management Business Management Plug-In Website Budget Windows 10 IT Support Taskbar Samsung Remote Monitoring and Management Patch Management Social Media Mobile Security Payment Cards Mobile Devices Security Conferencing Alert Content Filtering Network disposal Best Practices VoIp Router Freedom of Information Gadgets Spyware Battery Healthcare Cabling Hosted Solutions Dark Web Regulation Internet Explorer Benchmarks Data Management WannaCry Information Technology Automation Trends Bring Your Own Device Cybercrime Employees Storage Workers Windows Data Backup Outsourced IT Remote Monitoring HP Online Shopping IaaS Sales WiFi Business Inventory File Management Paste Gadget Sports Smartphones Payment Remote Tech Term Users Tech Terms Remote Computing Cleaning Automobile App iPhone RAM Staff Humor Innovation Telecommuting Business Continuity Autocorrect Error Microsoft Office 365 Workplace Tips Data Protection Distribution Scheduling Vulnerabilities Computer Operating System Hardware Managed IT Services CrashOverride Hacking Employer-Employee Relationship Wireless Recycling Hard Drive Yahoo Telephony Cortana Network Attached Storage Eliminating Downtime Access Control Smart Technology Tip of the Week Staffing Net Neutrality Data loss Outlook Cloud eCommerce Hard Disk Drive Hackers Managed IT BYOD HIPAA Virus Tip of the week Thank You Downloads Holiday Law Enforcement Memes Upgrade Privacy Browser Video Reporting Wireless Charging Remote Control Processors SaaS Managed Services Provider Database Knowledge Paperless Office Project Management Millennials Productivity Unified Communications Passwords Retail Ransomware Business Computing Network Security Mobile Device Management PowerPoint Chrome OS Data Breach Productivity Technology Safety Telephone Systems Updates Excel Google Drive BDR OneNote Botnet Firewall Wearables Specifications Personal Information Disaster Recovery DDoS Comparison User Security VPN Connectivity Encryption Microsoft Collaboration Data Recovery Scam National Security Settings Office Printer Social Network Microsoft Office Tablet Blockchain Holidays Synergy Mobile Office Communication Gmail Phishing Congratulations Managed Service Provider Certification Training Save Money Emoji Employee-Employer Relationship Dark Data Artificial Intelligence Lead Generation Leadership Worker Cybersecurity Bitcoin Malware Display Office Tips Business Technology IT Services Antivirus Paper Mobile Virtualization Backup Employer Employee Relationship Hosted Solution Voice over IP Printing Internet of Things Word Password Apple Two-factor Authentication Government Applications Credit Cards Current Events Alerts Movies Hosted Desktop Hiring/Firing News Microsoft Teams Windows XP Google Maps Time Management Ink Dongle Education Recovery Wireless Internet Smartphone Webcam Cloud Computing Digital Marketing Risk Management Profitability Television Spam Blocking Internet Printers File Sharing HaaS Security Cameras Wi-Fi e-waste eWaste Machine Learning Entertainment Computers Work/Life Balance Physical Security